Expense reports that submit themselves.
Snap a receipt and Costrix does the rest. Automatic AI reading of the merchant, date, total and VAT. Routes it for approval and reconciles it against the card statement. No spreadsheets, no chasing.
Three steps from receipt to reconciled export
Snap or upload
AI reads the company, date, total, VAT and VAT number straight off the receipt or PDF. No manual entry required.
Submit and approve
The line manager gets notified automatically and can approve with one tap, from their phone or laptop.
Reconcile and export
Uploaded statements reconcile immediately against the expenses. Automatic export to formats suitable for major accounting platforms.
Sixty seconds, receipt to reconciled
The whole journey in the real product — an employee claiming on their phone, a manager signing off, and finance closing the month.
Everything a finance team actually needs
Every card below started life as a complaint from a UK or Irish finance team. The old way is crossed out for a reason.
AI reads the receipt for you
Camera, upload or PDF: AI recognition pulls out the merchant, date, total, VAT and VAT number — even off a crumpled ticket photographed in a dark car park.
UK and Irish VAT, handled correctly
Costrix knows the difference between UK and Irish VAT and asks a clarifying question when a receipt is genuinely ambiguous, instead of guessing.
Statements that reconcile themselves
Import the credit card statement and Costrix matches it against submitted expenses, flagging anything that doesn't line up.
Approval that matches how your team works
Multi-level routing sends each claim to the right manager for a one-tap approval from any phone — with escalation if it sits too long.
Recurring costs pre-entered
Rent, subscriptions and other regulars are pre-filled each month so the only job left is checking them.
Unusual claims get flagged automatically
Anomaly flagging surfaces the claims that look different from someone's normal pattern, so reviewers know where to look first.
Built for Financial Software integration
Approved expenses export in one click as a finance-ready CSV today — F&O included. Native import straight into software, such as Dynamics 365 F&O.
Competitive Pricing
Cost effective plans to see excellent returns, even with smaller firms
Starter
Solo traders and very small teams (3-user minimum)
£8/user/month
Billed monthly · introductory price
- Receipt capture with OCR
- UK & Irish VAT handling
- Single-step approval
- Finance-ready CSV export
Growth
SMBs from 10 to 100 users
£15/user/month
Billed monthly · introductory price
- Everything in Starter
- Credit card statement reconciliation
- Multi-level approval workflows
- Recurring expense pre-entry
7-day free trial on all plans. Card details up front, nothing charged for a week — cancel before it ends and you pay nothing.
| Feature | Starter | Growth |
|---|---|---|
| OCR receipt capture | ✓ | ✓ |
| UK & Irish VAT handling | ✓ | ✓ |
| Single-step approval | ✓ | ✓ |
| Finance-ready CSV export | ✓ | ✓ |
| Multi-level approval | — | ✓ |
| Recurring expense pre-entry | — | ✓ |
| Credit card reconciliation | — | ✓ |
Frequently asked questions
Everything on the plan you sign up for — receipt capture, approvals, and reconciliation — for one week, with no feature gate. We take your card details when you start so the account carries on seamlessly if you stay, but nothing is charged during the trial and you can cancel any time before it ends.
Yes. Costrix distinguishes UK and Irish VAT on receipts and asks a clarifying question when a receipt is genuinely ambiguous, rather than guessing.
Today, approved expenses export in one click as a finance-ready CSV you can bring into any system, F&O included. Native posting straight into F&O is in development — we'll confirm the exact field mapping with your finance team as it gets closer to shipping.
Yes — approving a claim takes one tap and works on any device, phone included.
Securely, and handled under UK GDPR. We don't share receipt data with anyone outside your organisation.
Ask your admin, or contact us directly. There's no lock-in and no cancellation fee.
Still have questions? Start your free trial and see for yourself →